PFL RENTALS LLC
DBA: Party For Less Rentals
Damage, Loss & Cleaning Policy
Effective Date: July 12, 2026
Last Updated: August 2, 2026
Party For Less Rentals is committed to providing clean, safe, and well-maintained rental equipment. This Damage, Loss & Cleaning Policy explains your responsibilities while rental equipment is in your possession and how damage, loss, and cleaning charges may be assessed.
This policy is incorporated into and forms part of the Rental Agreement.
1. Customer Responsibility
Customers are responsible for all rental equipment from the time it is picked up or delivered until it has been returned, inspected, and accepted by Party For Less Rentals.
Customers agree to exercise reasonable care in the use, handling, transportation, storage, and protection of all rental equipment.
2. Equipment Condition
All equipment is inspected before and after each rental.
Whenever practical, Party For Less Rentals may photograph and/or video equipment before release and after return to document its condition.
Customers should inspect rental equipment upon pickup and immediately notify us of any concerns before using the equipment.
Failure to promptly report an issue may be considered acceptance that the equipment was received in satisfactory condition.
3. Cleaning Requirements
Rental equipment should be returned in substantially the same clean condition in which it was received.
Reasonable cleaning associated with normal use is included in the rental price.
Additional cleaning charges may be assessed if equipment is returned with excessive dirt, food residue, grease, sticky substances, stains, mud, tape or adhesive residue, decorations, smoke residue, pet waste, or other conditions requiring cleaning beyond ordinary turnover.
4. Damage
Customers are responsible for damage occurring during the rental period beyond ordinary wear and tear.
Damage charges may include, when applicable:
- Reasonable labor required to inspect, clean, repair, or restore equipment.
- Replacement parts.
- Professional repair services.
- Professional cleaning services.
- Shipping or freight costs.
- Replacement cost if repair is not practical or economically reasonable.
- Other reasonable costs authorized by the Rental Agreement.
5. Lost or Missing Equipment
Customers are responsible for the replacement cost of any rental equipment, accessories, components, or parts that are lost, stolen, or not returned.
Replacement charges may include reasonable shipping, handling, administrative, and procurement costs associated with replacing the equipment.
6. Assessment of Charges
Any damage, loss, or cleaning charges will be based on the actual condition of the returned equipment and the reasonable costs necessary to restore or replace it.
Charges may include one or more of the following:
- Labor reasonably required to inspect, clean, repair, restore, or prepare equipment for future rentals.
- Cleaning supplies and materials.
- Replacement parts.
- Professional repair or cleaning services.
- Replacement equipment.
- Shipping, freight, or delivery costs.
- Reasonable administrative costs directly related to processing the damage, repair, replacement, or cleaning.
Whenever practical, Party For Less Rentals will document damage, excessive cleaning, or missing items with photographs, video, inspection records, invoices, estimates, receipts, or other supporting documentation.
7. Payment Authorization
By signing the Rental Agreement, customers authorize Party For Less Rentals to charge the payment method maintained on file for authorized charges, including unpaid balances, late fees, damage, excessive cleaning, lost or missing equipment, replacement costs, or other charges permitted under the Rental Agreement.
If any authorized charge is declined or cannot be processed, the customer remains responsible for promptly paying all amounts owed.
8. Ordinary Wear and Tear
Customers are not responsible for ordinary wear resulting from proper and intended use of rental equipment.
Ordinary wear does not include, for example:
- Broken components
- Burns
- Cuts
- Tears
- Permanent stains
- Missing parts
- Water damage
- Rust caused by improper use
- Damage caused during transportation
- Damage caused by negligence
- Damage caused by unauthorized modifications or misuse
9. Questions or Concerns
If you have any questions regarding this policy before your rental, please contact us before taking possession of the equipment.
Contact Information
PFL Rentals LLC
DBA: Party For Less Rentals
Email: info@partyforlessrentals.com
Phone: 303-865-5280
Mailing Address:
1250 S Buckley Rd Suite 111
Aurora, CO 80017
Service Area: Aurora and surrounding areas of Colorado